Last updated: November 9, 2026
This policy explains what personal data VoiceKnight handles, why, who else processes it and how long it is kept. VoiceKnight is a notes app for the web and iOS with voice capture and an optional AI assistant, Oracle.
Your notes, note types, chats and files are end-to-end encrypted on your device before they are uploaded. We store them, but we cannot read them.
We process your personal data based on the following legal grounds:
When you send feedback, we receive your message, any screenshots or files you attach, the screen you were on, your app version and your device’s operating system. Feedback is not end-to-end encrypted, because it is a message to us. Nothing is sent unless you submit it.
Apple handles payments in the iOS app, through RevenueCat. Paddle handles payments on the web. We receive your plan, subscription status and dates, and the provider’s customer and transaction IDs. We never receive your card details.
VoiceKnight has no analytics, advertising or tracking tools, and does not record your searches or how you use the app. Our server logs record which kind of request was made, its result and how long it took. They do not record your IP address, your account or your content. Your IP address is held only in memory, briefly, to limit abuse such as repeated sign-in attempts.
Your content is encrypted on your device with keys derived from your password, and those keys never reach our servers. All traffic is encrypted in transit, and our database and file storage are encrypted at rest.
Because we cannot read your encrypted content, we also cannot recover it if you lose both your password and your recovery phrase.
We use your data to run your account, sync your encrypted content between your devices, provide the AI features you turn on, handle your subscription, answer your feedback and protect the service from abuse.
OpenAI provides Oracle chat and voice transcription. When you enable AI, VoiceKnight sends your messages, relevant note content and recordings to OpenAI for processing. If you turn on web search, Oracle's search queries go through OpenAI's web search, which may use third-party search providers.
AI requests are encrypted in transit, but VoiceKnight and OpenAI can read them during processing. VoiceKnight does not store these requests or responses as plaintext. Saved notes and chats remain end-to-end encrypted.
We do not sell your data, use it for advertising or share it for tracking. These providers process data on our behalf:
Some of these providers are based outside the EU/EEA, mainly in the United States. Where data leaves the EU/EEA, it is covered by the provider’s data processing terms, using the EU Standard Contractual Clauses or the EU–US Data Privacy Framework.
We also disclose data when the law requires it. If VoiceKnight is ever sold or transferred, this policy continues to apply to your data, and we will tell you in advance.
You can ask to access, correct, delete or export your personal data, ask us to restrict processing, object to processing based on legitimate interest and withdraw consent at any time. You can also complain to the Norwegian Data Protection Authority (Datatilsynet).
To exercise these rights, please contact us at support@voiceknight.com. We will respond without undue delay and within one month.
You can delete your account in the app or on the web, in Settings. You can also request account deletion by emailing support@voiceknight.com from the email address currently registered to your account. We handle these requests manually. We send a separate email to the address recorded on your account asking you to reply to confirm deletion. We require that confirmation before deleting the account; the sender address on the original request alone is not sufficient. We never ask you to email your password or recovery phrase.
After receiving your confirmation, we process the deletion and let you know when it is complete. You can withdraw the request before deletion is carried out by replying to our email.
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:
Your continued use of our service after any changes constitutes acceptance of the updated policy.
If you have any questions about this Privacy Policy or our data practices, please contact us:
We are committed to resolving any privacy concerns you may have and will respond to your inquiry within one month.